NSW Country Rugby Union

COUNTRY CHAMPIONSHIP WEEKEND - 2012 VENUE

Expressions of Interest are invited from Zones/Clubs/Organisations to tender to host the 2012 NSW Country Rugby Union “Country Championship Weekend”.

The Country Championship Weekend will be conducted on 31 March & 1 April 2012, and will involve participation by as many as nine zones and eighteen teams in the Senior and Colt Country Championships.



Championship Arrangements
•    Two (2) full size quality Rugby fields with guaranteed wet weather availability.
•    Presentation/dressing of the fields at the Country Championship Weekend.
•    Covered grandstand seating for officials and spectators.
•    Adequate team change rooms and facilities.
•    Referee change room and facilities.
•    Medical coverage on match days & medical room facilities.
•    Catering and hospitality facilities.
•    Office for administration duties for the Country Championship Weekend.
•    Country Championship Weekend Committee (CCWC) to work in conjunction with the NSWCRU Country Championship Director and Executive Officer.

Tender Arrangements
•    Tenders must include a cash payment to NSW Country Rugby Union.
•    25% to be paid to NSWCRU by 1 March 2012.
•    75% to be paid to NSWCRU by 30 April 2012.

Financial Returns
•    Host to retain Gate Receipts (price determined by CCWC & NSWCRU).
•    Host to retain Catering Receipts.
•    Host to retain Refreshment Receipts (Subject to Liquor Licencing Laws).
•    Host to retain profit from fund raising activities.
•    NSWCRU will not be responsible for any losses incurred by the Host.

Sponsorship

•    NSWCRU to retain the naming rights of the Country Championship Weekend.
•    NSWCRU sponsors will be allocated a predetermined number of tickets.
•    NSWCRU sponsors will have the right to hospitality areas, but at cost to the individual sponsor.
•    NSWCRU will have the right to a hospitality area, but at cost to NSWCRU.
•    Host will have the right to promote and host their sponsors, but they must not be in direct conflict with NSWCRU sponsors.

Championship Programs
•    Host will produce a quality Championship Program with editorial and advertising content.
•    Host will have the right to sell advertising content, but it must not be in direct conflict with NSWCRU sponsors.
•    Host will reserve one page and the back cover of program for NSWCRU.
•    Host will retain the profits from program sales.

Championship Dinner
•    Host will arrange and coordinate a Championship Dinner on 31 March 2012 at a price agreed to by the CWCC, with all profits being retained by the Host.

Championship Administration
•    NSWCRU Championship Director and Executive Officer will oversee the running of the Country Championship Weekend, with the assistance of the CCWC.

General
•    Host will assist visiting zones, match officials and NSWCRU officials in sourcing accommodation, taking into account any sponsorship arrangements NSWCRU may have with an accommodation provider.
•    NSWCRU will reserve the right to conduct merchandise outlets and conduct membership and promotional activities.
•    NSWCRU will work in conjunction with the host to promote the Country Championship Weekend.
•    NSWCRU is not obliged to accept a tender, and retains the right to negotiate the conditions of the tender, or call for further tenders if those received are not deemed suitable.

Timeline
•    Expressions of Interest to tender to host the Country Championship Weekend circulated on Saturday, 25 June 2011.
•    Tender Applications to be lodged with NSWCRU by Friday, 12 August 2011.
•    NSWCRU Board determines venue for the Country Championship Weekend on Wednesday, 17 August 2011.
•    Preliminary discussions with the successful club/zone/organisation.
•    Announcement of the host of the 2011 Country Championship Weekend made on Friday, 26 August 2011.

Lodgment of Tenders
•    Tender Applications and supporting documentation (clubs/organisations must have written approval from their zone) to be forwarded to:

    Executive Officer
    NSW Country Rugby Union
    Locked Bag 1222
    Paddington NSW 2021
    twoodward@nswrugby.com.au

Download 2012 Country Champs Criteria >>>

Terry Woodward
Executive Officer
25 June 2011